Job Description

Our client, a boutique investment management firm, is looking to hire an Office Manager/Administrative Assistant to sit at their front desk for their beautiful NYC office. The successful candidate must be well-spoken, skilled, polished, and a very sunny and welcoming disposition. The position requires at least 2-3 years of administrative experience, strong skills, and a "no-job-beneath-me-attitude".  The role is 5x days a week in-office.

RESPONSIBILITIES

• Oversee and manage office operations, including supplies, equipment, and facilities and ensure the smooth functioning of the office
• Maintain the office and ensure a clean, functional, and productive environment
• Serve as the primary point of contact for office-related issues and coordinate with vendors and service providers
• Order and manage office supplies, ensuring the office is well-stocked and organized
• Assist with the preparation of reports, presentations, and spreadsheets
• Manage office budgets, track expenses, and assist with accounting and billing tasks as necessary
• Assist with the onboarding and offboarding of staff as required
• Assist with event planning, including meetings, conferences, and team-building activities
• Prioritize and manage multiple projects simultaneously
• Perform other related duties as required

 
REQUIREMENTS

• Prior office experience with demonstrated exposure to a corporate reception desk, within a fast-paced business environment, preferably in the financial industry.
• Strong attention to detail with strong follow-up skills. 
• Ability to monitor/track deadlines within tight timeframes.
• Strong proficiency in Microsoft Office and Internet navigation.
• Positive, high-energy, “can-do” attitude and excellent interpersonal skills.
• Well organized, diligent and thorough in efficiently managing multiple tasks. 
• Excellent listening skills. Ability to respond well to questions and seek clarification as needed. 
• Demonstrated poise, tact and diplomacy, with the ability to work effectively and remain calm under pressure.

 
SALARY
$75-90K on a base + discretionary bonus + 100% paid benefits

HOURS
9am-6pm, Monday-Friday in-office

Job Tags

Work at office, Monday to Friday,

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