Administrative Assistant Job at Web Scribble, Boca Raton, FL

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  • Web Scribble
  • Boca Raton, FL

Job Description

We're looking for a reliable, detail-oriented Part-Time Administrative Assistant to support our finance and operations teams with a variety of recurring tasks. This role is ideal for someone who enjoys structured work, is confident working independently, and can consistently execute routine processes across multiple platforms.

This is a remote, part-time role (approximately 15–20 hours per week ), but the ideal candidate will be located within driving distance of Boca Raton, FL . While most work is done online, there may be occasional in-person meetups or tasks such as checking a company mailbox.

Key Skills & Strengths:

Highly Organized & Detail-Oriented

  • Enjoys working through checklists and following repeatable workflows

  • Stays on top of recurring tasks like reconciling payments, entering invoices, and checking inboxes

  • Keeps information up-to-date across systems with accuracy and care

Comfortable with Financial Admin

  • Experience with basic financial tools like QuickBooks or other accounting platforms

  • Can apply payments, enter invoices, track reimbursements, and follow up on vendor paperwork

  • Understands how to match payments across systems and flag discrepancies

Clear Communicator

  • Comfortable sending concise emails to vendors, clients, and internal team members

  • Knows how to respond professionally to payment inquiries or vendor requests

  • Can route more complex questions to the appropriate internal contacts


Trustworthy with Systems & Access

  • Familiar with tools like Google Workspace and Slack

  • Can help maintain account access during employee onboarding/offboarding

  • Understands the importance of handling sensitive data with discretion

Process-Driven & Consistent

  • Dependable when it comes to recurring weekly/monthly tasks

  • Takes initiative to complete to-dos without hand-holding

  • Comfortable using task lists, reminders, and internal documentation to stay on track


Tools You'll Use:

  • QuickBooks Online

  • Salesforce

  • Google Workspace (Drive, Gmail, Sheets)

  • Slack, LastPass

Work Hours & Structure:

  • ~15–20 hours per week 

  • Flexible but set schedule, but must be available during standard business hours 

  • Remote work with occasional in-person responsibilities in the Boca Raton, FL area

Job Tags

Part time, Flexible hours,

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